The Harbinger Syndicate · Discord application 1020781324539265116

Privacy Policy

Effective and last updated: November 11, 2026.

The Harbinger Syndicate is a privately operated cross-server chat and moderation bot for participating Genshin Impact communities. This policy describes how the bot's operator handles information through the bot.

Shared chat is shared across servers. Messages posted in a configured network channel may be copied to the other channels in that network. Your display name, avatar, community identifier and message content may be visible to members there. Avoid posting sensitive information in these channels.

Information processed

Why information is used

Information is used to deliver cross-server conversations, identify participants, preserve reply context, filter prohibited content and invite links, process reports, enforce network restrictions, remove identified messages, support community events and diagnose operational problems. Only configured channels are used as relay destinations. The bot also processes commands outside relay channels and applies an invite-link filter in a specifically configured server.

Who can access information

Backend access is restricted by the operator to the developer. Relayed content is visible to people with access to the destination Discord channels. Moderation records are visible to people permitted to access the corresponding moderation channels. Recipients may retain or copy content independently.

The application runs on Railway, uses MongoDB for operational storage and uses Discord for messages, media and webhooks. These services process information as part of providing their platforms and have their own policies and access controls. Developer-only backend access does not mean that information bypasses these service providers.

Storage and retention

No separate chat archive: ordinary shared-chat messages are processed for immediate delivery to the configured Discord channels. The developer does not maintain a separate database transcript or archive of these conversations. Persistent message history is hosted on Discord's systems, not in a developer-maintained chat archive. Discord operates that storage infrastructure and governs its platform-level retention and backups. The developer does not operate or control Discord's storage systems. The bot operator manages the relay and moderation functions, including requesting deletion of identifiable Discord messages through the tools and permissions available to the bot. Temporary processing and runtime caches are used to operate the relay.

Operational and moderation records: this does not mean the bot stores no data. MongoDB retains channel/network configuration and network-ban records until changed or removed. Reports and moderation notices may remain in configured Discord channels. These records currently have no fixed automatic deletion period.

Hosting logs and any provider-managed backups may have separate retention arrangements. This policy does not promise immediate removal from backups or third-party systems. The developer reviews relevant records when handling a deletion request.

Deletion requests and choices

To request deletion, contact the developer through the staff of a participating server. Ask staff to forward a privacy or deletion request to the operator of The Harbinger Syndicate. Provide your Discord user ID and, where available, the message links and affected channels. The developer may request information necessary to verify that the request concerns your data. Never provide your password or account token.

Requests are handled manually. Existing moderation tools can remove identified messages and matching relayed copies, subject to permissions and accessible message history. Historical webhook copies are not reliably indexed by their original author's user ID, so the bot cannot guarantee an automatic search and deletion of every historical copy. Database records and other operational records require separate developer review. Removing a source message alone does not guarantee that every relay copy is removed.

The operator will promptly delete API data held or controlled by the application when the applicable user or Discord requests deletion, when it is no longer necessary for the application's stated functionality, when the application stops operating, or when deletion is required by applicable law. The exception is information that applicable law or regulation requires the operator to retain, and only to the extent and for the period required. Moderation or abuse-prevention purposes alone are not a blanket exception to these deletion commitments. Users may also request correction of their API data.

Copies independently retained by other users and Discord's platform-level storage and backups are outside the bot operator's control. This does not remove the operator's responsibility to act on requests concerning data held or controlled by the application. To avoid further relay processing, do not post in shared-chat channels. Authorized administrators can unlink a channel from the network.

This policy website

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Contact and changes

For privacy questions, contact the staff of a participating Discord server and ask them to forward your request privately to the operator of The Harbinger Syndicate. Do not post private conversations, sensitive information or credentials in public channels.

Updates will be published on this page with a revised date.