The Harbinger Syndicate · Discord application 1020781324539265116

Privacy Policy

Effective and last updated: November 11, 2026.

The Harbinger Syndicate is a privately operated cross-server chat and moderation bot for participating Genshin Impact communities. This policy describes how the bot's operator handles information through the bot.

Shared chat is shared across servers. Messages posted in a configured network channel may be copied to the other channels in that network. Your display name, avatar, community identifier and message content may be visible to members there. Avoid posting sensitive information in these channels.

Information processed

Messages and identity: message text, supported attachments and embeds, stickers and reply context, message and channel identifiers, author identifiers, display names, avatars and server identifiers are processed to relay and moderate shared conversations.
Configuration: MongoDB stores participating server and channel identifiers and names, network mappings, webhook configuration and moderation destinations.
Moderation: the database stores network-ban user identifiers and names. Reports and moderation notices may include submitted text, message excerpts and user information in configured Discord moderation channels.
Operational data: the bot processes commands and maintains community-event counters and points. Hosting logs may contain diagnostics, operational identifiers and administrator-supplied embed text. Discord's client library also maintains temporary runtime caches.

Why information is used

Information is used to deliver cross-server conversations, identify participants, preserve reply context, filter prohibited content and invite links, process reports, enforce network restrictions, remove identified messages, support community events and diagnose operational problems. Only configured channels are used as relay destinations. The bot also processes commands outside relay channels and applies an invite-link filter in a specifically configured server.

Who can access information

Backend access is restricted by the operator to the developer. Relayed content is visible to people with access to the destination Discord channels. Moderation records are visible to people permitted to access the corresponding moderation channels. Recipients may retain or copy content independently.

The application runs on Railway, uses MongoDB for operational storage and uses Discord for messages, media and webhooks. These services process information as part of providing their platforms and have their own policies and access controls. Developer-only backend access does not mean that information bypasses these service providers.

Storage and retention

No separate chat archive: ordinary shared-chat messages are processed for immediate delivery to the configured Discord channels. The developer does not maintain a separate database transcript or archive of these conversations. Their persistent chat history consists of the messages in Discord itself, including the source messages and relayed copies, under Discord's storage practices and the relevant channels' access controls. Temporary processing and runtime caches are used to operate the relay.

Operational and moderation records: this does not mean the bot stores no data. MongoDB retains channel/network configuration and network-ban records until changed or removed. Reports and moderation notices may remain in configured Discord channels. These records currently have no fixed automatic deletion period.

Hosting logs and any provider-managed backups may have separate retention arrangements. This policy does not promise immediate removal from backups or third-party systems. The developer reviews relevant records when handling a deletion request.

Deletion requests and choices

To request deletion, contact the developer through the staff of a participating server. Ask staff to forward a privacy or deletion request to the operator of The Harbinger Syndicate. Provide your Discord user ID and, where available, the message links and affected channels. The developer may request information necessary to verify that the request concerns your data. Never provide your password or account token.

Requests are handled manually. Existing moderation tools can remove identified messages and matching relayed copies, subject to permissions and accessible message history. Historical webhook copies are not reliably indexed by their original author's user ID, so the bot cannot guarantee an automatic search and deletion of every historical copy. Database records and other operational records require separate developer review. Removing a source message alone does not guarantee that every relay copy is removed.

Some information may need to be retained for moderation, abuse prevention or applicable obligations; the developer will explain any limitations when responding to a request. Copies independently retained by other users are outside the bot operator's control. To avoid further relay processing, do not post in shared-chat channels. Authorized administrators can unlink a channel from the network.

This policy website

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Contact and changes

For privacy questions, contact the staff of a participating Discord server and ask them to forward your request privately to the operator of The Harbinger Syndicate. Do not post private conversations, sensitive information or credentials in public channels.

Updates will be published on this page with a revised date.